Published on August 12th, 2013 | by John I.0
Protect your business with email archiving
Most companies and offices are now firmly in the digital age. One or two might still prefer to use filing cabinets over hard drives, but in general a technological presence is a necessity.
With that comes the requirement for a whole different kind of storage. If you’re using an online service to send email, edit documents or store pictures and other files, it is likely that cloud computing is making it all possible. For more information on cloud computing storage, go to https://www.salesforce.com/what-is-cloud-computing/. Files, documents and, equally importantly, emails must be backed up just in case there is ever a requirement to go back through them.
Why email archiving?
Ever since the everyday office began to use fewer pens and more computers, emails sent and received have hugely increased in numbers. Staffs across all departments are using email on a daily basis, sending messages to colleagues in the office, remotely or to customers around the world.
With so much email traffic coming and going, the risk of email threats increases. What’s more, because there are so many people now regularly using email, more and more threats are being created, it’s quite alarming. Email archiving stores your company’s messages in one place for compliance purposes and can offer many more benefits too.
How does it work?
Perhaps the main reason to use email archiving is for the benefits it provides to your IT department. What an archiving system does is port the emails sent and received from your employees and staff to a separate backup, which can then be easily indexed and searched.
This will benefit you in a legal sense but will also take a huge amount of the manual work away from those responsible, allowing them to spend more time on other matters. Many systems offer the chance to incorporate existing historical emails, in order to keep everything tidy.
The better ones also provide simple administrator access to ensure that all the maintenance, checks and searching can be done without the need to call out an expert in the system. Virtual storage such as that provided by cloud email is another important development.
What you get with Mimecast
The main thing you will be looking for from your cloud archiving system is security and reliability. That is what Mimecast promises and on top of that offers many other features and extras to keep your archiving state-of-the-art.
The system has an intelligent storage architecture so that a search will be able to instantly bring up an email you are looking for – however long ago it was sent. What’s more, you can gain mobile access if required and all email data stored is fully tamper-proof, which means that it will stand up to legal requirements.